Continuous Professional Learning (CPL)
Continuous Professional Learning (CPL) Reporting Deadline:
The reporting deadline for 2020 CPL activities will be December 31, 2020.
Reinstatement Requirements - Membership revoked due to Non-Reporting:
Members, who will be revoked due to non-CPL reporting, will need to fill out the Reinstatement Form and pay the Reinstatement Fee of currently $195 and any outstanding late Reporting Fees and include any outstanding CPL Reporting.
Update on 2020 CPL Reporting (Coverage Jan 1 - Dec 31, 2020):
PIBC offers a variety of online webinars during the year and may consider increasing such online activities, if in-person events continue to be restricted this year.
Online events will take place as scheduled. Aside from PIBC's online webinars, for members looking to continue to receive a high standard of professional development, on-demand resources are available 24/7 through CIP's Professional Learning HUB and OPPI's Digital Learning Site.
Who is required to report CPL:
Active PIBC Candidate & Certified Members. Please see exemptions below.
To stay current with the other Canadian Planning affiliations, PIBC Candidate Members were introduced to CPL Reporting in November 2019 (Reporting is voluntary in 2020 and will be required in 2021).
PIBC Joint Members (PIBC as second or third Canadian Planning affiliation): Please report your CPL activities to your Main Planning affiliation and PIBC will check that your CPL reporting is complete to maintain your eligibility as a PIBC Joint Member.
The PIBC Continuous Professional Learning (CPL) System is designed to be user-friendly and flexible for Members while accomplishing the collective goal of the Institute and its membership – to maintain the highest professional standards and latest knowledge, understanding, skills and abilities relevant to the theory, methods, and practice of planning. A key component of the CPL system and its flexibility is easy online reporting of CPL activities by members.
PIBC has developed an online system for the reporting and storage of members’ CPL activity details through PIBC's online database. For all completed learning activities, members can use their PIBC username and password to log in to use the online CPL reporting form to submit and report their CPL activities and corresponding Learning Units. Members can also view their current summary of CPL activities online.
- For detailed policy information and guidelines on the PIBC CPL System, please download the complete System Guide.
- To link to the online CPL reporting form click here. You will be required to enter your PIBC-CIP Member login information.
- For step-by-step instructions on how to report your CPL activities online click here.
Members are reminded that if you have submitted your CPL activities online through the online CPL Reporting Form, you do not need to submit anything additional to PIBC. Members are also reminded that, in addition to required annual online reporting, they are responsible for maintaining their own back-up documentation and records supporting their professional development activities. PIBC strongly suggests that Members keep their records for the current year plus the immediate previous year. Any PIBC CPL check or review will be done no later than the year following any self-reporting of a Member’s professional development activities.
2020 CPL Requirements:
Members required to report CPL activities are reminded that the minimum requirements for the current reporting period are as follows:
- Minimum Organized & Structured Learning Units: 9.0
- Max. Independent & Self-directed Learning Units: 9.0
- TOTAL Minimum Required Learning Units: 18
Carrying Forward Learning Units from 2020:
Voluntary CPL reporting or required: You will need to report 18 units first and from there the surplus would be carried forward.
Members may carry forward (from the 2020 reporting period) up to a maximum of 9.0 surplus Organized & Structured Learning Units to meet their minimum requirements for the next (2021) reporting period. Please be advised that members do not have to report carried-forward Learning Units. If you have available surplus Organized & Structured Learning Units from 2020, and are deficient in reported Organized & Structured Learning Units for 2020, the surplus 2020 Learning Units will be carried forward and applied automatically. You are only allowed to carry forward units into the next year and not further beyond. You are not allowed to report any units backwards from the current into the former year.
Since you only can carry forward a maximum of 9.0 organized & structured units into the next year, it does not make sense to report more than 27 organized & structured CPL units.
Carry Forward Example:
a) 12 organized/structured & 10 self-directed units reported in the current year = 22 units Total; 3 organized units would be carried forward into the next reporting year (not 4 organized units, since you only reported 3 more than the required minimum of 9; self-directed units can’t be carried forward)
b) 15 organized/structured & 5 self-directed units reported in the current year = 20 units Total; 2 organized units would be carried forward into the next reporting year (not 6 organized units, since you only reported 20 units in total - to carry forward 6 organized units you would need to report a Total of 24 units).
To Report PIBC CPL Activities:
You will find CPL under ALL ABOUT ME in the left green column in your Online Member Profile. If you don’t find your events under CIP, Home Affiliation (PIBC) or other Affiliation events, you will need to enter your information manually.
Please use one entry for an event which is longer than a day and enter the date as the first day of the event and mention the timeframe of the whole event in the description along with the host & where the event took place. The units can be counted together.
Note: It does not matter, if you watch a webinar live or later as webinar recording. It will count the same. You can’t add it double in different years for your yearly CPL activities, when you will watch it more often. Only one entry for it would be allowed.
CPL Reporting Audit:
Please add all needed information for manually entered events into the description line (since the provider line only works for the dropdown box events): who: event host/organizer, where: location, when: date or the time frame, when longer than one day, what: title of the event or session. We will need this information for a possible CPL reporting audit to follow up and obtain proof of attendance at the reported events.
Everything that is educational to your planning career can be considered a PIBC CPL Activity. Third-party events, additional to PIBC, CIP or the other Canadian affiliations, can be counted as well.
The number of learning units will ultimately depend on the exact schedule for and duration of the event. It’s 1.0 CPL Learning Unit for every 1.0 hour of session, rounded to the nearest 0.25 hour / unit. For example, two 4.0 hour sessions will be 8.0 hours and 8.0 organized & structured CPL Learning Units. Breaks such as breakfasts, lunch, etc. do not count.
Hosted events are organized and structured CPL units. Volunteering, self-guided walking tours or reading Planning West count as self-directed CPL units.
Please use the calendar date function in the Activity Date field (it will come up when you are in this field). If you don't use the calendar date format, the entry won't be saved and can cause issues.
If an event (such as Committee Meetings) runs through the whole year, please use December 31 of the reporting year as date and mention in the subject line the specific time frame (months) or type "misc. meetings during 2020".
Please accept our website Policy, since otherwise the online CPL reporting functions don't work properly. Or please contact us via firstname.lastname@example.org at your earliest convenience if you are having other technical difficulties as we don't accept this reason for late reporting. You will be able to send us your information (such as who hosted the event, the title of the event, when and where details, etc.) in an Excel spread sheet or Word document via email, if needed.
Are There Any Exemptions?
To stay current with the other Canadian Planning affiliations, PIBC Candidate Members were introduced to CPL Reporting in November 2019 (voluntary in 2020, required in 2021).
In accordance with the bylaws of the Institute, members are required to undertake and report the minimum Continuous Professional Learning (CPL) required. There are, however, a few exemptions for some members in particular individual circumstances. Members are exempt from mandatory CPL reporting for 2020 if:
- They became a newly Candidate or Certified Member (newly Certified exemption valid until December 31, 2020) or were reinstated to Candidate or Certified Membership after January 1st, 2020, or
- They were formally 'On Leave' from active membership with the Institute for a portion of the year after January 1st, 2020, or
- They were a Candidate or Certified Member that transferred in to PIBC from another Institute after January 1st, 2020, or
- They became a Retired Member after January 1st, 2020, or
- They have been granted a waiver for the current year by PIBC due to special, extenuating individual circumstances (such waivers must be requested in writing, in advance, with supporting information).
Using the Online PIBC Member Profile:
Technical issues: The preferred Internet browser to use is Google Chrome. Please accept our website policy (top of website) or try to clean the browser history or enable or clean cookies. Please do not use Internet Explorer because it does not support our database. By taking these steps, most technical issues can be resolved.
PIBC Login: https://ams.pibc.bc.ca/
If you need a new temporary password for the login, please follow this link: https://ams.pibc.bc.ca/Login/ForgotPassword.
CPL Units Eligibility for Third Party Events:
Everything what would educate our members, outside their normal business, work or practice activities, can be considered as CPL Activity (please see the FAQ in the System Guide).
If you have questions or require assistance with the online reporting system, please contact us.