Latest Continuous Professional Learning (CPL) Updates
The PIBC Continuous Professional Learning (CPL) System is designed to be user-friendly and flexible for professional members while accomplishing the collective goals of the Institute and its membership – to maintain the highest professional standards and latest knowledge, understanding, skills and abilities relevant to the theory, methods, and practice of professional planning in BC and Yukon. Key attributes of the CPL system include flexibility and easy online reporting of CPL activities by members.
Please be aware that with the new Membership Database System, the CPL reporting function has changed. With the transition to the new online Member Services database, there will be some flexibility into the new year for any late reporting (as we work with the provider to troubleshoot and update the online CPL reporting functions). Members who may encounter technical or other challenges, or need more time for reporting will be accommodated.
Members who encounter CPL reporting challenges or may need more time and assistance can email Member Services Coordinator Kelly Chan at firstname.lastname@example.org .
CPL reporting with the new database:
CPL reporting is now reported per cycle, similar to reporting period or reporting year (Jan 1 - Dec 31, 2022 / Jan 1 - Dec 31, 2023).
There is no longer a dropdown box for PIBC events.
Please copy & paste for the 2022 reporting year from the provided Excel sheet here: 2022 PIBC CPL Events.
Please copy & paste for the 2023 reporting year from the provided Excel sheet here (stand as of Feb 24): 2023 PIBC CPL Events.
Please make sure to fill out the important fields such as Provider & Completion Date, although those fields are not marked as required yet. We will fix this with the new database provider soon, since this info is required to be provided for CPL Audit reasons.
Help! I have only reported 17.0 units and the system will not let me add my last learning activity.
The system will not allow you to report more than the required 18.0 CPL units (a minimum of 9.0 structured units and a maximum of 9.0 non-structured units). If the last item you report straddles the 18.0 units, the system will not allow you to proceed. In this case, please report the activity twice, once per reporting cycle, while splitting the time. For example, if you have reported 17.0 units and your final activity is 1.5 units, please report as follows:
- 2022 – Activity XYZ at 1.0 units
- 2023 – Activity XYZ Carryover from 2022 at 0.5 units (or whatever the difference may be in your case)
If you have reached the limit of 18 units for the current reporting cycle and you have included the minimum 9 structured units, you will be allowed to report up to a maximum of 9 structured units from your current reporting year into the next year’s cycle (similar to the former carry forward rule). Please click here to watch a video on how to report in the new database.
You can change any current entries by either clicking on the pen on the right or (to delete) by clicking on the red X.
Please don’t worry about any previous years' CPL amount information shown in your online profile as, due to the data transfer, there may be some carry forward units missing in the total amount. We will focus on the 2022 information and any reports in the future.
PIBC staff added any missing carry forward units from 2021 into your member profile.
Members looking to report the 2022 annual conference sessions for CPL credit can download the document below and copy & paste the session titles for their 2022 CPL reporting into their profiles. The online sessions have a star before their title.
Please find all 2022 PIBC CPL Events, including conference sessions, in the following document: 2022 PIBC CPL Events
Video on how to report in the new database: https://vimeo.com/765830946
How to Set Your Password and Login in the new database
New applicants or pending Transfers won't get access until official approval.
You will need to set your password the first time you access the Member Area or if you need to reset your password.
Your login access point and information is now the same for both the CIP and PIBC Member Areas.
- Go to the PIBC Member Area login page (Link: https://members.pibc.bc.ca/signin)
- Click “Forgot Password”
- Enter your primary email on file with PIBC and click submit
- You will receive an auto-generated email sent from email@example.com. Please check your SPAM filter to avoid receiving issues.
- Click the link provided to set your password
Current CPL Reporting Deadline
The next reporting deadline for the current period for Candidate & Certified members is December 31, 2022.
Please be aware to apply for on leave status (allowed min 6 months to up to 24 months for Candidate & Certified Members) for special circumstances (such as medical leave, maternity or paternity leave or unemployment etc) to be exempt for the CPL Reporting for that time-frame.
Without any given info about special circumstances (email is sufficient), PIBC staff will assume you are required to report normally by the December 31 deadline of the given reporting year.
Late Reporting Fees will be assessed for missed deadlines and your Membership can be revoked, when not all CPL Reporting requirements are met at the given deadlines (PIBC Bylaws).
Helpful Quick Links for CPL Program & Reporting Information
- Access and review the complete detailed PIBC CPL System Guide
- Access the Online CPL Reporting Form using your existing PIBC-CIP online member login.
- For technical online issues: you can send us your CPL reporting information (such as who hosted the event, the title of the event, when and where details, etc.) in an Excel spread sheet and email to firstname.lastname@example.org, if needed.
- Access the About the CPL Program page for detailed information about the CPL program.
- Access the CPL Reporting Info page for detailed information on reporting requirements and instructions.
- Access the CPL FAQs page for specific key CPL questions and answers.
Click here to read Top Ten CPL Reporting Mistakes to Avoid originally published as a guide for members in Planning West magazine.
To support accessible CPL opportunities for members PIBC offers (and will continue to offer) a variety of online webinars and other virtual content throughout the year.
In addition to PIBC’s online webinars and learning activities, members can also access relevant learning opportunities from other external organizations, including on-demand CPL content through CIP's Professional Learning HUB and OPPI's Digital Learning Site as examples.
PIBC 2022 Annual Conference Sessions & CPL Reporting
All regular conference sessions (depending on the In-Person or Online option) from the 2022 annual conference are eligible with a paid registration for CPL credits that can be reported by members.
With the new database: Members looking to report the 2022 annual conference sessions for CPL credit can download the agenda “CIP/PIBC 2022” and copy & paste the session titles for their 2022 CPL reporting into their profiles.
Members wish to login and access the online CPL reporting form should click here to go to the PIBC Member Login page.
Please be aware, that we will get a new membership database system later this year and access to your online member profile will be restricted during the transfer period. Please use the Excel Reporting form, if needed.
Technical Issues with Online Reporting
To minimize the possibility of technical problems during the online CPL reporting process, members should be sure to accept the PIBC website and cookies policy if prompted when visiting the PIBC website to login. Additionally, members are encouraged to enter and save each CPL activity individually to avoid the potential for data to be lost if there is a problem with the online reporting form.
Members who encounter any significant technical issues with the online reporting form should contact PIBC right away for assistance.
For technical online issues, you can send us your CPL reporting information (such as who hosted the event, the title of the event, when and where details, etc.) in an Excel spread sheet and email to email@example.com, if needed. This information must be submitted and received in good order and on time. For any questions or to submit CPL reports separately, please email firstname.lastname@example.org.
CPL Reporting Exemptions
Candidate & Certified Members are reminded to report their CPL activities and learning units regularly and on time before the December 31st deadline each year. Members are strongly encouraged to report each of their activities as they complete them throughout the year to avoid any last-minute end-of-year reporting rush.
Members are also reminded that only members who have applied for and been granted leave from active membership by PIBC, or who have otherwise requested and been granted a specific one-time waiver due to extenuating individual circumstances, may be exempt from CPL reporting requirements for a particular limited period of time.
Additionally, members with certain membership status or within certain membership categories (as designated by the Board) are exempt from the CPL requirements. These include: Student members, Retired members, Pre-Candidates, Honourary members and members formally granted leave from active membership.
CPL Information & Links
For complete and detailed information on the CPL program be sure to click, download and carefully review the PIBC CPL System Guide. Members who encounter CPL reporting challenges can email Member Services Coordinator Kelly Chan at email@example.com.