This information below contains the following:
1) 2025 PIBC Renewal Notices
2) How to set your password and login in the current database
3) PIBC CPL reporting in the current database (Candidate & Certified members)
4) CIP Insurance Program Updates (Candidate & Certified members)
Renewal contact: Nina Schmidt - office@pibc.bc.ca
CPL contact: Kelly Chan - kelly.chan@pibc.bc.ca
Expected Christmas Office Closure: December 24, 2024 until January 1, 2025
Nina Schmidt away : Dec 16 - Jan 1
Kelly Chan away: Dec 20 - Jan 1
PIBC membership is always with the person and not with their current employer, although the employer may cover the annual membership fees. Members are responsible for ensuring PIBC will receive the annual Renewal payment on time to keep their memberships in good standing.
In our current shared database (main contract holder CIP) we don’t show a company’s name on an Invoice (decision made by CIP). The only possibility for you is to use your business address as primary profile address, so that it will show up on the Invoice.
We don't allow putting memberships on hold (no payment for a year / equal to resignation). Please check to see if you can apply for on leave status.
The PIBC membership renewal payment is always due on January 2 of the given renewal year and late fees will apply for late payments. We don't allow partial fees during the year. If your fees are normally covered by your employer and but are not covered during your on leave status, please talk with your employer to confirm if they can reimburse you later in the year (when you are back at work). Please forward your Renewal payment receipt to them.
If you have sent us an On Leave or Retired Membership request form, you will receive the Renewal notice email (due to bulk emails per membership category) based on your old status or category. Please disregard the email and do not proceed with the Renewal process. We will follow up with you at our earliest convenience to send you a revised Renewal Notice for the correct category & status.
If you are tax exempt: you as member - please go through the Renewal process to update your contact information and choose the Invoice option at the end.
When the Invoice is issued: please contact us by email (office@pibc.bc.ca) and forward us the proof for tax exemption & please let us know for which member you will need a tax exempt Invoice if your accounting department will contact us. We will cancel the current Invoice & will send a revised one without taxes included (receipt would be send to primary email address of the member).
Non-Resident categories (PIBC as 2nd or 3rd PTIA) will receive a manually issued Renewal Invoice via email, which can be paid online. There is currently no renewal process available for the Non-Resident membership categories.
_____________________________________________
1) 2025 PIBC Renewal Notices:
No login needed for Renewal link / Payment due Jan 2, 2025
Auto-generated Renewal Notices were sent out to each eligible member in November from info@pibc.bc.ca.
Non-Resident members received their Renewal Invoice in a separate email as there is currently no online renewal process in place for the Non-Resident categories.
Please check your SPAM filter or contact us at info@pibc.bc.ca if you did not receive it or if you updated your email address in between. We will need to send it again.
You only will find the specific Renewal link in the email. You won't be able to renew via your member profile.
Please only forward the whole Renewal notice email including link, if needed, since just copying & pasting the renewal link will break the Renewal link function and it won't work. It can also cause issues when you click the link multiple times until you finish the process. Please contact info@pibc.bc.ca should you experience any issues.
It won't cause issues to copy & paste an Invoice payment link (renewal process finished & invoice was issued).
Accounting Departments can contact info@pibc.bc.ca to receive a list with the info, who of their employees are currently a PIBC member and would need to renew so to not miss any members. Only current members, who have included the company as the organization in their profile, will be shown.
If your Student or Candidate Membership have reached the expiry date as of Dec 31, 2024 you won't receive a 2025 Renewal notice.
Current Accredited Student members (PIBC is in contact with SFU, UBC, UNBC & VIU to get graduation year confirmed) & Non-Accredited Student Subscribers (both currently no annual Fees) will be manually renewed by PIBC staff. Please check that your contact info is current.
Non-accredited Student: If you have reached your expected graduation year: your subscription will expire as of December 31 of that same year.
Please feel free to send us in a current unofficial Transcript to proof, that you are still enrolled into the next year to keep your subscription.
If you have any questions about your membership or you would like to change your status, please don’t hesitate to contact us BEFORE you go through the Renewal process: info@pibc.bc.ca.
Category or status changes: https://www.pibc.bc.ca/membership-transfers-status-changes
PIBC Fee schedule : https://www.pibc.bc.ca/fee-schedule
PIBC Member roster: https://www.pibc.bc.ca/members/register-of-members
When paid: you as member will receive an auto-generated receipt email (sent from info@pibc.bc.ca).
Invoice or receipt: please print or save as a PDF the given email. You can also check in your online profile under "My Transactions".
Please be aware, that each transaction in our current database will receive a new order number (Invoice issued and later paid by credit card for example = 2x transactions / renewal paid right away with credit card without issuing an Invoice in between: 1x transaction). The Invoice order number only stays the same for cheque or EFT payments.
Our new database is not set up to be able to change anything other than the given Invoice/Receipt template and since our membership is always only with the person and not with their current employer, CIP as main database holder decided, that only the member's name is shown and not the organization and to reflect, that an invoice/receipt is connected to their employer would be only possible to show it via the given address, where the member needs to chose the Business address to be shown on the Invoices/Receipts.
Payment Options
- By Visa or Mastercard during the online Renewal process (Link in email) or later when Invoice was issued
- When Invoice was issued: By electronic funds transfer (EFT). Please send us your EFT authorization form to office@pibc.bc.ca (also used to sent Remittance emails to), if this is not set up with PIBC yet. As reference needed: member name and/or Invoice number.
- When Invoice was issued: By cheque / As reference needed: member name and/or Invoice number.
- We don't accept Interac Money Transfers via email address
Remittance email to be sent to: office@pibc.bc.ca
If your employer will pay:
You as member: please click on the given Renewal link (no login needed) and go through the short online Renewal process to update your contact information.
Please select the Cheque/Invoice option at the end. You will receive an auto-generated Invoice email with a "Pay Online" button (sent from info@pibc.bc.ca - please check your SPAM filter), which can be paid online by Visa or Mastercard (no login needed). Please forward this email to your employer if you don't have their credit card information on hand.
If your accounting department is not able to open the “Pay Online” link in the Invoice email, PIBC staff will forward the specific payments links required that the member went through the renewal process and issued an Invoice already.
When paid by credit card: you as member will receive right away an auto-generated Receipt email (sent from info@pibc.bc.ca). Please forward this email to your employer.
When paid by cheque or EFT (please use the order number or full member name as payment reference): you as member will receive an auto-generated Receipt email (sent from info@pibc.bc.ca), when PIBC staff added the payment info to your profile. Please forward this email to your employer.
Invoice or receipt: please print or save as a PDF from the given email or please check under "My Transactions" in your online profile.
2) How to Set Your Password and Login in the current database
New applicants or pending Transfers won't get access until official approval.
You will need to set your password the first time you access the Member Area or to reset your password.
Main PTIA: Your login access point and information is now the same for both the CIP and PIBC Member Areas.
Joint PTIA (PIBC as 2nd or 3rd PTIA): Your login access point and information will only give you access to the PIBC Member Areas. The CPL Reporting function will only be available via your main PTIA profile.
Username is always your primary email address.
- Go to the PIBC Member Area login page (Link: https://members.pibc.bc.ca/signin)
- Click “Forgot Password”
- Enter your primary email on file with PIBC and click submit.
- You will receive an email from MPower (sent from info@pibc.bc.ca - please check your SPAM filter to avoid receiving issues).
- Click the link provided to set your password
_____________________________________________
3) PIBC CPL Reporting:
PIBC Candidate & Certified Members are required to report their annual 2024 CPL activities by December 31, 2024.
Please find more details here : https://www.pibc.bc.ca/latest-cpl-updates
How to report:
As the carry forward function was updated into the current database - You will have unlimited reporting per each reporting cycle (2024 cycle: all 2024 related CPL activities) and that up to a max of 9 structured units can be carried forward into the next reporting year, when you will report more than the required 18 units (18 can be all structured or a minimum of 9 structured and a maximum of 9 unstructured units).
If you will have carry forward info from 2024 into the 2025 cycle you will see it in the online CPL reporting function, when logged into your profile. We won't give access to report anything for the 2025 cycle before the beginning of next year.
CPL reporting is reported per cycle, similar to reporting period or reporting year (Jan 1 - Dec 31, 2024).
Please copy & paste for the 2024 reporting year from the provided Excel sheet here (stand as of November 20): 2024 PIBC CPL Events.
Please make sure to fill out all fields (such as Provider) as some fields are not marked as required yet and this info is needed for CPL Review reasons.
4) CIP Insurance Program
CIP Insurance (mandatory for Candidate & Certified Members)
As the current Insurance coverage cycle is March - February: If you applied to be on non-practicing status between Jan - Dec 2025: please pay the 2025 Insurance premium of $47 with your 2025 Renewal to be covered for Jan - Feb 2026.
Anyone on non-practicing status and coming back to active status during the year in 2025: Please pay the Insurance Premium of $47 with your 2025 Renewal to avoid the hassle for PIBC staff to follow up with an Invoice afterwards as the CIP Insurance is mandatory to have with active status.
If paid & eligible to access it: The Insurance certificate can be downloaded, when logged into your member profile. The 2025 Insurance certificate should be available latest shortly before March 1 (coverage Mar 1, 2025 - Feb 28, 2026). If any issues: please contact us via info@pibc.bc.ca.
You will find the Insurance coverage info under CIP services in your profile.
